The Woodrow Dance Company Boosters and Guild is made up of parents whose students dance in the Woodrow Dance Company, Sweethearts Drill Team, IB Dance,  and Dance Department Classes.  If you have a dancer at Woodrow, you are Booster Member!

 

The mission of the WDCo. Boosters and Guild shall be to support the activities of and promote the best interest of all groups contained within the Woodrow High School Dance Department through financial support and volunteer efforts.

 

Our Executive Board is made up of hard-working individuals working together for a common goal. Those listed below volunteered to provide leadership for the 2025-2026 School Year. Get to know their names and faces, and feel free to ask them if you have questions!

 

                                                           

 

                                                    PRESIDENT- STACY HUSTON

VP OF VOLUNTEERS- SARA KATE JANCAITIS

VP OF SWEETHEARTS- CINDY BOWENS

VP OF WDCO- ALICIA ROMAN

SECRETARY- SUSAN MCKELVY

TREASURER- STEPHANIE KING

 

 

Volunteer for the 2026-2027 Woodrow Dance Booster!

 

Woodrow Dance Company Boosters and Guild Bylaws

 

Article I - Name

The name of the organization shall be the “Woodrow Dance Company (WDCo.) Boosters and Guild.”

 

Article II - Mission

The mission of the WDCo. Boosters and Guild shall be to support the activities of and promote the best interest of all groups contained within the Woodrow High School Dance Department through financial support and volunteer effort.

 

Article III - Affiliations

• Section A - Term: All affiliations are for a period of one year, commencing and terminating at the spring semester, general member meeting. This meeting is to be scheduled in the spring semester, after auditions, and before school is out. 
• Section B - Classifications: All parents/guardians of students participating in any program under the Woodrow Dance Department are eligible to participate in the WDCo. Boosters and Guild.
• Section C - Dues - All members of the WDCo. Boosters will pay a membership fee (one per household) at the fall semester general member meeting. Dues amount is subject to change each year. The updated amount and due date will be determined by the incoming board and announced by the new board prior to the general member fall semester meeting. All dues must be collected at the general member meeting held in the fall semester. 

 

Article IV - Executive Board

• Section A - Members: The Executive Board of the WDCo. Boosters and Guild shall be composed of confirmed WDCo. Boosters and Guild officers and appointed chairpersons for standing committees. The Woodrow Dance Director(s) shall serve as an ex-officio member(s) of the Executive Board.  Ex-officio members serve in a non-voting, advisory capacity and do not participate in financial or governance decisions, in accordance with UIL and Dallas ISD guidelines.

 

• Section B - Authority: The Executive Board shall have full authority in all matters of the WDCo. Boosters and Guild, including disposition and disbursement of funds.  At the beginning of the fiscal year and at any time thereafter, if deemed necessary, the Executive Board may determine an expenditure threshold above which proposed. Disbursements must receive prior majority approval by the Executive Board. The treasurer and one other confirmed officer designated by the Executive Board shall be authorized to sign checks, hold a debit card and disburse funds.
• Section C - Removal: The Executive Board shall have the authority to remove any officer or committee chairperson by a majority, affirmative vote of the Executive Board.

 

Article V - Officers and Duties

 

• Section A - Officers:

 

1. The officers of the WDCo. Boosters and Guild are at a minimum, but not limited to President, Secretary, and Treasurer. Volunteers permitting, Fundraising, Communications, and other Chairpersons may also serve on the Executive Board. Officers are confirmed annually for a term of one year commencing and terminating at the spring semester general member meeting. 
2. No individual may be selected to the same office for more than two consecutive terms without a majority vote of the Executive Board.  All officers must be members-in-good-standing in the WDCo. Boosters and Guild.
3. It is recommended the Executive Board be a mix of parents/guardians of 9th-12th grade students to help promote unity, continuity and timeliness of activities between school years.

• Section B - President: The President shall preside at all meetings of the membership and the Executive Board and oversee the confirmation of incoming officers. The President will provide oversight of decision-making, and activities of the organization, and complete additional duties as needed as well as fulfill the duties of vacant chair positions until they are filled.
• Section C - Treasurer: The Treasurer shall keep accurate records of all financial matters regarding the WDCo. Boosters and Guild and shall regularly report the financial standing to the membership. The Treasurer will prepare an end-of-year financial report to be presented at the spring semester general member meeting. The treasurer elected at the spring semester general member meeting will then prepare a proposed budget for the following year and present it to the board prior to the fall semester general member meeting. The proposed budget will be reviewed and approved at the fall executive board meeting and presented to the general membership for final approval at the fall semester general member meeting. The Treasurer will complete a financial review or in-house audit at the end of their term that includes both outgoing Treasurer and newly elected Treasurer, as well as two other Booster Club parents as selected by the Executive Board within two weeks of the election. 
• Section D - Secretary: The Secretary shall keep records and minutes of general membership and executive board meetings, maintain records and valuable papers, and conduct correspondence. The Secretary shall oversee the DISD volunteer application process for all officers and volunteers. 

•  Section E - Communications Chairperson: The Communications Chairperson shall create and   

 oversee a method of communication with all WDCo. Boosters and Guild members as directed by the   

 President. The Communications Chairperson shall maintain an up-to-date student/parent database. The  

 Communications Chairperson shall communicate WDCo. activity to J.L. Long Middle School, 

 feeder-pattern elementary schools and school/community social media sources as deemed appropriate 

 by the executive board.  The Communications Chairperson shall collect nominations for executive board 

 positions prior to elections held at the spring semester general member meeting. 

• Section F - Fundraising Chairperson: The Fundraising Chairperson shall work with the Dance Dept. Director(s) and executive board in selection, planning and implementation of fundraising activities. A Fundraising Chairperson and/or Treasurer shall be responsible for collection of funds at the close of fundraising activities. No funds shall be collected by any Booster Club member from any student.  The fundraising chairperson shall file all necessary fundraising paperwork with the school in a timely manner to ensure compliance. 

 

Article VI - Selection of Officers

• Section A - Nominations: The Communications Chairperson will accept volunteers for officers and confirm that nominees are members-in-good-standing of the WDCo. Boosters and Guild. 

1. All nominations must be made prior to the election held at the general member spring semester meeting. The communication chairperson shall collect nominations beginning one month prior to and up to the spring semester general member meeting.  
2. The consent of each candidate must be obtained before his or her name is placed in nomination. 

 

• Section B - Elections: The officers shall be elected annually for a term of one year, commencing and ending at the spring semester general member meeting. Officers are elected by the general members at the spring semester general member meeting. The communications chairperson will present the nomination forms collected prior to the meeting and the president will call on the floor for any further nominations prior to voting. 

• Section C - Selections: If there are no contests for positions, the board will stand. If a position is contested, a majority of members of the WDCo. Boosters and Guild Executive Board will constitute a quorum for the purpose of an election for the contested officers.

 

• Section D - Confirmations: New Officers shall assume their duties on June 1 after the election. 

1. The duties of the new Treasurer will be assumed after a financial review or in-house audit that includes  both outgoing Treasurer and newly elected Treasurer, as well as two other Booster Club parents as selected by the Executive Board within two weeks of the election. 

• Section E - Vacancies: The Executive Board will oversee rolling placement of chairpeople and officers for any vacancy during an unexpired term.

 

Article VII - Meetings

• Section A - Executive Board: The Executive Board shall meet as needed and the time/place for Board meetings will be publicized in advance to all board/committee members. A majority of the Executive Board will constitute a quorum for the purpose of conducting business. Meetings of the Executive Board will be open to all members and no business of the WDCo. Boosters and Guild may be conducted in a closed executive session.
• Section B - Membership: A minimum of two general member business meetings of the WDCo. Boosters and Guild will be held during the year, one during fall semester and one during spring semester. All meetings will be open meetings and the date, time, and place will be publicized in advance.
• Section C - Selections: The end-of-year, spring semester general member meeting of the WDCo. Boosters and Guild will be held for the primary purpose of recruiting new board members, elections and presenting the completed budget from the year for review.

Article VIII - Committees

All standing committees will be designated by the President at the beginning of his/her term. Other special committees and chairpersons may be designated by the President and Executive Board as needed. Each committee chairperson shall serve as a member of and vote as an Executive Board officer.

 

Article IX - Budget

• Section A - Preparation: The Treasurer shall prepare and present a year-end report documenting the WDCo. Boosters and Guild financial transactions. The incoming Treasurer will prepare a draft budget to be presented at the fall semester general member Boosters and Guild meeting.
• Section B - Approval: A draft budget for the next school year will be presented by the executive board at the fall semester general business meeting. After open discussion during the meeting, if there are no objections, the budget may be voted on. If the draft is challenged, the Treasurer can revise and resubmit to the general members electronically for review. The President can then put the revised budget up for a vote through electronic communication. The budget must be approved no later than October 1.
• Section C - Administration: The Executive Board shall have sole authority for the administration and execution of the budget upon approval by the membership.
• Section D - Amendments/Additions: The Executive Board may re-appropriate monies within the budget as deemed appropriate. Any additional budget changes above $1,000 requires a vote of the executive board.

 

Article X - Property

All equipment and supplies purchased by the WDCo. Boosters and Guild for exclusive use by the dance department shall become the property of Woodrow Dance Department. All equipment and supplies purchased by the WDCo. Boosters and Guild for exclusive use by the Booster shall become property of the WDCo. Boosters and Guild.

 

1. Section A - Digital Property: Any digital or web-based accounts created and maintained by a representative of the WDCo. Boosters and Guild (and the contents thereof) shall be considered property of the WDCo. Boosters and Guild, including, but not limited to social media accounts, websites, email accounts, software platforms, and digital files.
2. All WDCo. Booster digital media accounts will be maintained by a designated representative of the Executive Board.
3. Any content deemed inappropriate or harmful by the board (according to site and parent/student behavioral standards), will be deleted and the offender may be permanently blocked from the site.
4. Accounts will be used primarily for social purposes. Although an effort will be made to post as much relevant information as possible, these sites should not be considered the primary information source regarding performances, or discussions/questions requiring a prompt reply.

 

Article XI - Budgetary Commitments 

• Section A - Standing Commitments: The Booster Club will commit to financial support for the following Dance Department Activities. Additional financial support to all other endeavors will be determined each year according to the dance department’s needs and the approved budget.

1. One fine arts Dance Department Production (generally in the fall)
2. One fine arts Dance Department Spring Concert
3. One Sweethearts Spring Show (generally in the spring)
4. One fine arts Dance Department end of year luncheon
5. One Sweethearts end of year banquet

• Section B - Compliance: In supporting these activities it is agreed the director(s) will coordinate and plan the event and then present any requests to the booster club for monetary amounts to help offset costs. In some cases, the booster club can make direct payments to vendors more easily due to approved vendor restrictions on the director(s). In those cases, the booster Club will pay the non approved vendor(s) directly. In any case, no money shall be collected nor requested by the booster club from any student directly. It is our recommendation that the Booster Club apply to become an approved vendor for the directors so money can change hands between the organizations while planning events leaving the directors as the only approved avenue for student payments. 
• Section C - Surplus Reserve and Carryover Funds: The booster club may maintain a reserve and carryover balance of $15,000 to support future needs of the Woodrow Dance Company. This includes support for any approved budgetary commitments, operating expenses, activities, programs and strategic initiatives consistent with the Woodrow Dance Company Boosters and Guild mission and goals.  Reserve and carryover funds are intended to ensure financial stability, enable timely response to opportunities and provide resources for activities that have been formally approved but require dedicated or future funding.   

 

Article XII - Fundraising Compliance

The Booster Club agrees to follow all fundraising compliance rules set forth by Dallas Independent School District (DISD). All members of the executive board will educate themselves on the rules and guidelines distributed by DISD.  

• Section A - Participation Guidelines: All fundraising done by the Booster Club may only be done with the efforts of its members, and students may choose to volunteer for them. Compulsory participation only applies to fundraisers run through the school, where all money goes to the student activity fund.  

 

• Section B - Collection of Funds: No money shall be paid to the Booster Club from any student. No money shall be requested of any student by the Booster Club. 

 

• Section C - Services: For instances where the booster club will be providing a service directly to the students but will not be solely supporting the activity (i.e. meal plans), all money will be collected solely from parents/guardians. No money will be collected, nor requested  from any student directly. Verification and confirmations of payments must be sent to parents prior to activities to ensure no student is overlooked. 
• Section D - Assistance: The Booster Club will offer help to individual students in need when possible. 

 

Article XIII - Amendments

These bylaws may be altered or amended by majority vote of the Executive Board at a board, or regular business meeting.  The intent to alter or amend these bylaws, as well as proposed changes, must be announced prior to the meeting date.