The Woodrow Dance Booster needs your help! Please review volunteer positions below, and complete the form letting us know which position(s) you are interested in volunteering for.
Please note that some positions may already be filled at the time you complete the form. We will contact you to confirm your position once all of our volunteers have completed the form. ALL positions must be approved by the Dance Department Directors.
The Executive Board will be voted on during the Dance Department/General Board Meeting in May. Duties for all positions begin June 30th with the end of the Booster fiscal year.
EXECUTIVE BOARD (FILLED)
Booster President - The Booster President will work closely with Woodrow Dance Department Directors to determine budgetary and booster support needs for the school year. The President will preside over all meetings and serve as liaison between dancers, Dance Department and Woodrow Administration. The President will actively recruit and oversee confirmation of all incoming booster officers for the following year. The President will provide oversight of decision-making, and activities of the organization and complete additional duties as needed. The President will also work with the Dance Department Directors, Social Officers, and Spring Banquet Committee to plan and execute the Dance Department Banquet in the spring.
VP of Volunteers -The VP of Volunteers will work closely with Dance Department Directors and Event Chairs to coordinate times/dates, volunteers, budget, and tickets/sales for each event (Fall Fundraiser and Winter Show). The VP of Volunteers will help Event Chairs recruit members for their respective committees, and will help Directors oversee logistics for these events.
Treasurer - The Treasurer works closely with the Booster Executive Board to create and manage the yearly budget for the Booster. The Treasurer shall keep accurate records of all financial matters regarding the WDCo. Boosters and Guild and shall regularly report the financial standing to the membership. The Treasurer will prepare an end-of-year financial report, and a budget for approval for the following school year. The budget will be reviewed and approved at the fall Executive Board meeting and presented to the general membership for final approval at the fall general board meeting.
Secretary - The Secretary shall keep records and minutes of general membership and Executive Board meetings, maintain records/valuable papers and conduct correspondence. The Secretary shall oversee the DISD volunteer application process for all officers and volunteers. The Secretary shall assist the President with communications duties.
CHAIR & COMMITTEE/TEAM POSITIONS
(subject to approval by Dance Department Directors)
Fall Fundraiser Chair - Works with VP of Volunteers and Social Officers to determine date/time and event details. Coordinates use of space and necessary supplies with school faculty and PTA President. Determines and oversees all aspects of event production including event setup, working with the Concessions Team to procure concessions, and coordinating event sales. Actively works with Social Officers to recruit members for fundraising committee, and delegates responsibilities as needed. They will also work closely with the Treasurer in management of all income from sales.
Fundraising Committee (4-5 People) - The Fundraising Committee will assist the Fall Fundraiser Chair and Dance Booster President in the planning and logistics of all approved fundraisers for the school year (fall and spring fundraisers). The Fundraising Committee will also work with the Social Officers as needed to recruit volunteers.
Concessions Team (2-4 People) - This team will work with the Fall Fundraiser Chair, the Winter Show chair, and the VP of Volunteers to determine dates/times/location of concession services during the Fall Fundraiser, during select games, and during the Winter and Spring Shows. They will coordinate donations of concessions materials and work closely with the Treasurer in management of all income from concessions sales.
Winter Show Chair - Works closely with the VP of Volunteers and the Dance Department Directors to coordinate booster support for the production. Assists in procuring backdrop/costumes as directed by the Dance Department Directors. Oversees and plans all communications, sponsorships, ad sales and program printing for the production with the Graphic Designer. Works with Concessions Team to coordinate pre-show and intermission concession sales.
Graphic Designer - Works closely with the Dance Department Directors, Booster President and Winter Show Chair to create and print a program for both the Winter Show and Sweethearts Spring Show.
Winter and Spring Show Dinner Team (2-3 people) - Coordinates with the Dance Department Directors to determine dates and needs for pre-performance and rehearsal night meals for the Winter show, and again for the Spring Show. Will order and deliver all meals to the school for dancers.
Game Day Dinner Team (2-3 people) - Coordinates with Sweetheart Director and Booster President on the weekly needs for pre-game meals during the football season. Creates a Sign Up for volunteers to pick up pre-game meals to deliver to the school before games.
Spring Banquet Committee (2-3 People) - Works closely with the Dance Department Directors and Social Officers to plan and execute an end of year Banquet. Duties will include coordination of date, location, food, beverage and ticket sales, as well as communicating all event details to the Dance Department Directors, and Dance Booster President.
Game Day Supervisor (2 people per game) - Assists Sweethearts Director in supervising the dance room during pre-game preparations. Ensures that pre-game meals are distributed and all dancers are ready to board buses in a timely manner. (Will send weekly sign up for this; no need to fill out form.)
Game Day Bus Chaperones (3-4 per game) - Chaperones will ride on buses with the Sweethearts Directors to and from each game. Chaperones will gain free entry to the game, but are not required to supervise the Sweethearts during the game. (Will send weekly sign up for this; no need to fill out form.)
